Over the past several years, almost every desk worker has participated in a Microsoft Teams meeting. But you should know how to set up teams meeting rather than just attending an existing call. If yes, then you should use this manual. You probably already know how beneficial Microsoft Teams meetings can be if you've ever needed to maintain a high level of cooperation but have yet to meet with the appropriate people in person. Teams enable individuals to communicate wherever they are, whether students, employees, or distant family members.
This manual will assist you in how to set up a Microsoft teams meeting. It should also assist you in becoming familiar with the various Microsoft Teams meeting configurations and the tools available to you before, during, and after a meeting. Here is a starting point for setting up a team meeting. If you currently use Teams, go to the area that applies to you the most below:
Microsoft Teams is available on various platforms, including Windows, Mac, iOS, and Android. To set up a Microsoft Teams meeting, you will need the following:
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Follow these steps to describe how to set up a Microsoft Teams meeting on a desktop/laptop in detail.
Step 1. Launch Microsoft Teams and select "Meetings"
Step 2. Schedule a new meeting
Here are the detailed steps for scheduling a new meeting in Microsoft Teams:
Your attendees will receive an email invitation with a link to enter the meeting at the designated time. When it's time for the meeting, you can start it by clicking on the "Join" button in the email invitation or by going to the "Calendar" tab in Teams and clicking on the meeting.
Step 3. Set up audio and video options
To set up audio and video options in Microsoft Teams, do as follows:
You can adjust audio and video settings by clicking on the "Advanced options" link, such as the microphone and speaker volume, under each section. Also, choose whether to use the computer's microphone and camera or an external device.
Please note that it's able to have the meeting automatically start in video mode or audio-only mode.
Step 4. Start the meeting
To start a meeting in Microsoft Teams, follow these steps:
Alternatively, you can start a meeting by clicking on the "Meet Now" button in the bottom right corner of the Teams window. This will create a new ad-hoc meeting that you can invite people to.
Step 5. Use meeting controls
There are various controls and features available in Microsoft Teams meetings that you can use to manage and interact with your attendees. Some of the most common ones are:
Note that the meeting host has additional controls, such as admitting or removing participants and starting or stopping recordings.
Depending on your organization's support, you can use Outlook for Windows or Outlook on the web to plan an online meeting using Microsoft Teams. You will include the phone number and conference ID in the online meeting request if your account is set up for dial-in conferencing.
Here’s how to set up a Teams meeting in Outlook.
Step 1. Go to your calendar in Outlook by opening it.
Step 2. Choose New Team Meeting under the Home tab.
Step 3. You can add online meeting details by choosing Teams Meeting. The add-in will be set up automatically if your company utilizes Microsoft Teams.
Step 4. As necessary, enter the meeting's details, including attendees.
Step 5. Choose Send.
That’s all about how to set up a Teams meeting quickly with the most manageable steps. Finally, we recommend you try and go for a high-end camera setup like that of OBSBOT Tiny 4K for a better and brighter experience.